Recordkeeping Metadata Schema (RKMS) Version 1.0 Register

Prepared by Sue McKemmish, Glenda Acland, Kate Cumming, Barbara Reed and Nigel Ward 31 May 2000 (with revised and updated examples September 2000, January 2001, August 2001)

PDF version (1.73 Mb)

RKMS ENTITIES

RKMS ELEMENTS

SCHEMES

Recordkeeping Metadata Schema (RKMS) Version 1.0 Register

Prepared by Sue McKemmish, Glenda Acland, Kate Cumming, Barbara Reed and Nigel Ward 31 May 2000 (with revised and updated examples September 2000, January 2001, August 2001)

RKMS ENTITIES

• BUSINESS
BUSINESS-RECORDKEEPING
• AGENTS
• RECORDS

RKMS ELEMENTS

ENTITY SWITCH: BUSINESS

RKMS01 RKMS02 RKMS03 RKMS04 RKMS05 RKMS06 RKMS07 RKMS08 RKMS09 RKMS10 RKMS11

RKMS.Business.CategoryType RKMS.Business.Identifier RKMS.Business.Title RKMS.Business.Date RKMS.Business.Mandate RKMS.Business.Place RKMS.Business.FunctionalClassification RKMS.Business.Relation RKMS.Business.Abstract RKMS.Business.Language RKMS.Business.BusinessRules

ENTITY SWITCH: BUSINESS-RECORDKEEPING

ENTITY SWITCH: AGENTS [PEOPLE]

ENTITY SWITCH: RECORDS

SCHEMES

RKMS SCHEMES

• RKMS Category Type Scheme (2000-03-31)
• RKMS Entity Relationships Scheme (under development)
• RKMS Extension for ISO 8601 (2000-03-31)
• RKMS Business-Recordkeeping Functions and Activities Scheme (2000-03-31) (under further development)

Use of Schemes for Dates

• ISO 8601 Representation of dates and times (1988-06-15) (http://www.iso.ch/markete/8601.pdf)
• RKMS Extension for ISO 8601 (2000-03-31)

List of other Schemes referred to in this document

Australian Schemes

• ABN - Australian Business Number (1999-11-01). (http://www.ato.gov.au/content.asp?doc=/content/Businesses/ABNweb.htm)
• ABS1216.0 - Australian Standard Geographical Classification (ASGC) (1998). (http://www.abs.gov.au)
• ABS1220.0 - Australian Standard Classification of Occupations (ASCO) Second Edition (1997). (http://www.abs.gov.au)
• ABS1267.0 -Australian Standard Classification of Languages (ASCL) (1988). (http://www.abs.gov.au)
• ABS1269.0 Standard Australian Classification of Countries (SAAC) (1998). (http://www.abs.gov.au)
• ABS1292.0 - Australian and New Zealand Standard Industrial Classification (ANZSIC) (1992). (http://www.abs.gov.au)
• ACN - Australian Company Number (1991-01-01). (http://www.asic.gov.au)
• AGIFT - Australian Government Interactive Functions Thesaurus (1999-11-26). (http://www.naa.gov.au/recordkeeping/gov_online/agift/summary.html)
• AGS Number, Australian Government Service Number (no date) (http://www.psmpc.gov.au/circulars/psa99advice25a.pdf)
• ARBN - Australian Registered Body Number (1991-01-01). (http://www.asic.gov.au)
• Australian Postcodes, Australia Post (no date). (http://www.auspost.com.au/)
• BEP - Business Entry Point Subject - Topic Scheme (1998-12-15). (http://about.business.gov.au/)
• KAAA - Keyword AAA Thesaurus of General Terms (1998 revised) (http://www.records.nsw.gov.au)
• NAF - Australia Post National Address File (no date). (http://www.auspost.com.au/)
• Registers for Commonwealth Organisations (CO) and Commonwealth Agencies (CA), National Archives of Australia (?1966/ ). (http://www.naa.gov.au/recordkeeping/control/summary.html)

Global Schemes

• AACR - Anglo American Cataloguing Rules (1998). (http://alastore.ala.org/SiteSolution.taf)
• DDC - Dewey Decimal Classification system, Edition 21 (nd) (http://www.oclc.org/dewey/about/index.htm)
• LCSH - Library of Congress Subject Headings, 22nd edition (1999). (http://lcweb.loc.gov/catdir/cpso/wls.html)
• RFC1766 - Tags for Identification of Languages, IMC (Internet Mail Consortium) (1995-03-00). (http://www.imc.org/mail-standards.html
• RFC2426 - vCard MIME Directory Profile, IMC (Internet Mail Consortium) (1998-09-00). (http://www.imc.org/pdi/)
• TGN - Getty Thesaurus of Geographic Names, Version 2 (2000-03-14). (http://shiva.pub.getty.edu/tgn_browser/)

RKMS01

Entity Switch	BUSINESS
Name	CATEGORY TYPE
Identifier	RKMS.Business.CategoryType
Definition	The name of the type of Business entity.
Description	This element identifies the type of business entity being described with reference to the Transactional Axis of the Records Continuum Model. Business entities include classes of business transactions, business activities, business functions and ambient functions (broad societal purposes). The Category Type element is intended to function as a handshake or introduction for the metadata record, e.g.: "Hello, I'm a description of a class of business transaction."
Element Qualifier
Value Components
Scheme	Mandatory Scheme Use to qualify the whole value of the Business.CategoryType element: RKMS Category Type Scheme (2000-03-31)
Comments
Examples	Ambient Function RKMS.Business.CategoryType = Ambient Function [RKMS Category Type Scheme (2000-03-31)] Business Function RKMS.Business.CategoryType = Business Function [RKMS Category Type Scheme (2000-03-31)] Business Activity RKMS.Business.CategoryType = Business Activity [RKMS Category Type Scheme (2000-03-31)] Business Transaction RKMS.Business.CategoryType = Business Transaction [RKMS Category Type Scheme (2000-03-31)]

RKMS02

Entity Switch	BUSINESS
Name	IDENTIFIER
Identifier	RKMS.Business.Identifier
Definition	A unique identifier assigned to the Business within a particular domain.
Description	The unique identifier may include the name of the business, a date associated with the Business and/or function, activity and transaction descriptors drawn from a functional classification scheme or thesaurus. Its data value may be the same as, or incorporate components of the data value for, the Business.Title, Business.Date or Business.FunctionalClassification element.
Element Qualifier
Value Components
Scheme	Relevant Schemes: May be used to qualify the whole value of the Business.Identifier element: ABS1220.0 - Australian Standard Classification of Occupations (ASCO) Second Edition (1997) ABS1292.0 - Australian and New Zealand Standard Industrial Classification (ANZSIC) (1992) AGIFT - Australian Government Interactive Functions Thesaurus (1999-11-26) KAAA - Keyword AAA Thesaurus of General Terms (1998 revised)
Comments	One important use of this element is to point or provide a link to the description of an entity. It must therefore be able to uniquely identify the entity in the broadest domain in which it is likely to be used as a pointer or link.The identifier must be able to "stand alone", to uniquely identify the entity in the appropriate domain. Sometimes there are global or universal schemes of identifiers in place, e.g. the ISBN in the global publication world or Australian Company Numbers in Australia. However, for many entities there are no comparable schemes in place. For this reason the identifier element may need to include "domain" information about the broader context of the entity.
Examples	(Note: In the following examples, the elements are expressed in two ways: in the first expression, the context is explicit and detailed in the metadata to ensure unique identification; and in the second expression of the same element, the context is implicit and understood within the domain in which it is applied. In an ideal world schemes for the identification of domains would be authoritative and enable more concise expression, but in the interests of unique identification, these have been fully spelt out in the examples. The extent of metadata included is an implementation decision. However decision making should take into account the effect on the uniqueness of the identifier, given the intention of this element is for unique identification in the broadest domain in which it will be applied.) Ambient Function EITHER RKMS.Business.Identifier = Commonwealth of Larasutia, CF 4, Defence, 1901/ [National Archives of Larasutia, LRS System (modified 2002)] OR (Where the domain of Larasutia and the National Archives of Larasutia are know and implicit) RKMS.Business.Identifier = CF 4, Defence, 1901/ [National Archives of Larasutia, LRS System (modified 2002)] EITHERRKMS.Business.Identifier = Commonwealth of Larasutia, Intelligence [Larasutia Government Interactive Functions Thesaurus (2000)] OR (Where the domain of Commonwealth of Larasutia is known and implicit) RKMS.Business.Identifier = Intelligence [LGIFT (2000)] Business Function EITHER RKMS.Business.Identifier = Larasutia, Townhead Council, TCF 46, Financial Management [Townhead Council Records Scheme (1999)] OR (Where the domain of Larasutia and Townhead Council are known and implicit) RKMS.Business.Identifier = TCF 46, Financial Management [Townhead Council Records Scheme (1999)] Business Activity EITHER RKMS.Business.Identifier = Larasutia, Polygon Computers Pty Ltd, 0015 [Polygon Computers Budget Framework (1979)] OR (Where the domain of Larasutia, Polygon Computers is known and implicit) RKMS.Business.Identifier = 0015 [Polygon Computers Budget Framework (1979)] Business Transaction EITHER RKMS.Business.Identifier = Larasutia, Radio Freedom, Program Department 003 OR (Where domain Larasutia, Radio Freedom, Program department, is known and implicit) RKMS.Business.Identifier = 003

RKMS03

Entity Switch	BUSINESS
Name	TITLE
Identifier	RKMS.Business.Title
Definition	The name of the Business.
Description	The name of the business may include a unique identifier, a date and/or function, activity and transaction descriptors drawn from a functional classification scheme or thesaurus. Its data value may be the same as, or incorporate components of the data value for, the Business.Identifier, Business.Date or Business.FunctionalClassification element.
Element Qualifier	May be used to specify type of title, e.g. Main[The "official" or "authorised" name of the entity.] Alternative[Another name by which the entity is known.] Abbreviation Assigned
Value Components	Name Date [Specifies time/date/date range when Title valid.]
Scheme	Relevant Schemes May be used to qualify the whole value of the Business.Title element and the value of the Name Value Component: ABS1220.0 - Australian Standard Classification of Occupations (ASCO) Second Edition (1997) ABS1292.0 - Australian and New Zealand Standard Industrial Classification (ANZSIC) (1992) KAAA - Keyword AAA Thesaurus of General Terms (1998 revised) AGIFT - Australian Government Interactive Functions Thesaurus (1999-11-26)
Comments
Examples	Ambient Function RKMS.Business.Title = Aboriginal Affairs RKMS.Business.Title = Friendship [Enigma Personal Archives Functions, 2005] Business Function RKMS.Business.Title = Name: Personnel Management; Date: 1975/ [RKMS Extension for ISO 8601(2000-03-31)] RKMS.Business.Title.Alternative = Name: Human Resource Management; Date: 1992-1998 RKMS.Business.Title = Support [Enigma Personal Archives Functions, 2005] Business Activity RKMS.Business.Title = Aboriginal Affairs; Health Monitoring; Projects [Department of Aboriginal Affairs merged thesaurus (2003-04-12)] RKMS.Business.Title.Assigned = Strategic Management ProgramRKMS.Business.Title = Name: N93; Equal Employment Opportunity; Date: 1989/ [RKMS Extension for ISO 8601 (2000-03-31)] RKMS.Business.Title.Abbreviation = EEO RKMS.Business.Title = Expressing Sympathy [Enigma Personal Archives Functions, 2005] Business Transaction RKMS.Business.Title = Loan Application RKMS.Business.Title = Registration of Reconciliation Pty Ltd RKMS.Business.Title = Blood Type Test RKMS.Business.Title = Writing Notes [Enigma Personal Archives Functions, 2005]

RKMS04

Entity Switch	BUSINESS
Name	DATE
Identifier	RKMS.Business.Date
Definition	Specifies time/date/date range associated with the business and "life events" relating to it.
Description
Element Qualifier	May be used to specify type of date, e.g. Executed Implemented Valid
Value Components
Scheme	Relevant Schemes May be used to qualify the whole value of the Business.Date element: ISO 8601 Representation of dates and times (1988-06-15) DCMI Dublin Core Metadata Initiative Period Encoding Scheme (2000-07-11)
Comments
Examples	Ambient Function, Business Function, Business Activity RKMS.Business.Date.Valid = (15 March) 1943-1951 (11 June) [NAL CRS Manual (1992)] Business Activity RKMS.Business.Date = 1999-07-04 [ISO8601 (1988-06-15)] RKSM.Business.Date.Valid = 1949/1953 [RKMS Extension for ISO 8601 (2000-03-31)] RKMS.Business.Date.Implemented = 1978-04-13/ [RKMS Extension for ISO 8601 (2000-03-31)] Business Transaction RKMS.Business.Date.Executed = 1999-07-04T20:30:45+01:00 [ISO8601 (1988-06-15)]

RKMS05

Entity Switch	BUSINESS
Name	MANDATE
Identifier	RKMS.Business.Mandate
Definition	Information about the mandate or instrument that provides the legal or administrative basis of the business, governs its execution or authorises related action, which may include its name, unique identifier, date, description and jurisdiction. May be a pointer to a description of the mandate.
Description	There are external and internal mandates. Examples of external mandates include laws, regulations, standards or statements of best practice, as well as social mores. Internal mandates include policy, administrative instructions, delegations and authorisations, as well as corporate culture and behaviours.
Element Qualifier
Value Components	Title [Name of the mandate.] ID [Unique identifier for mandate.] Date [Time/date/date range when mandate issued, in place or valid.] Description [Descriptive text about mandate.] Jurisdiction [Specification of jurisdiction in which mandate applies.]
Scheme
Comments
Examples	Ambient Function, Business Function EITHER RKMS.Business.Mandate = Commonwealth of Larasutia, Archives Act, No. 98 of 1983 OR RKMS.Business.Mandate = Title: Commonwealth of Larasutia, Archives Act, 1983; ID: Commonwealth of Larasutia, Act No. 98 of 1983; Date: 1983-03-14; Definition: an act to regulate recordkeeping in the Commonwealth of Larasutia and its territories; Jurisdiction: Applies to all Commonwealth Agencies as defined in section 46 of Archives Act 1983. RKMS.Business.Mandate = Title: State of New Zetland, Aborigines Protection Act, 1909; ID: State of Zetland, Act No 25, 1909; Date: 1909-04-13; Description: Aborigines Protection Act; Jurisdiction: New Zetland Business Activity RKMS.Business.Mandate = Title: xyz company, Business Plan, 1999; Date: 1999; Description: Business Plan for the xyz company for the years 2000-2002; Jurisdiction: xyz company RKMS.Business.Mandate = xyz company, Business Plan, 1999 RKMS.Business.Mandate = Title: State of Bliss, Anti Discrimination Act, 1977; Mandate ID: State of Bliss, Act No 64 of 1977; Description: An act outlawing any form of discrimination against citizens of the State of Bliss; Jurisdiction: State of Bliss Business Transaction RKMS.Business.Mandate = Title: Distopia, Act No 25 of 2004, Prisoners (Interstate Transfer) Regulation, Schedule 1, Form 1, Request by Prisoner for Transfer to Participating State; ID: Distopia, Act No 25 of 2004, Regulation 63 Schedule 1; Date: 1999 [ISO 8601 (1988-06-15)]; Jurisdiction: Distopia and participating states RKMS.Business.Mandate = ID: Policy Directive 98/3; Date: 1998; Jurisdiction: xyz company, Freight Division

RKMS06

Entity Switch	BUSINESS
Name	PLACE
Identifier	RKMS.Business.Place
Definition	Information about the place associated with the Business.
Description
Element Qualifier	May be used to specify type of place, e.g. Business Activity Area Service Delivery Point.
Value Components	Title [Name of place] ID [Unique identifier of place.] Date [Time/date/date range of association with place.]
Scheme	Relevant Scheme May be used to qualify the whole value of the Business.Place element or the values of the Title and ID Value Components: ABS1216.0 - Australian Standard Geographical Classification (ASGC) (1998) ABS1269.0 Standard Australian Classification of Countries (SACC) (1998) Australian Postcodes, Australia Post (no date) NAF - Australia Post National Address File (no date) LCSH - Library of Congress Subject Headings, 22nd edition (1999) TGN - Getty Thesaurus of Geographic Names, Version 2 (2000-03-14)
Comments
Examples	Ambient Function RKMS.Business.Place = 5204, Philippines [LBS 1269.0 Standard Larasutian Classification of Countries (SLCC), revision 2.01 (1999)] Business Function RKMS.Business.Place = Tienamin Square Business Activity RKMS.Business.Place.ServiceDeliveryPoint = Brown's Newsagency, 15 Dogsbody Rd, Anywhere RKMS.Business.Place = Title: Colonial Secretary's Building; ID: Bent St, Tatooine; Date: 1810/1945 [RKMS Extension for ISO 8601 (2000-03-31)] RKMS.Business.Place.BusinessActivityArea = 2000-2999, 1800 [Larasutia Postcodes, Larasutia Post] RKMS.Business.Place.BusinessActivityArea = Riverina District

RKMS07

Entity Switch	BUSINESS
Name	FUNCTIONAL CLASSIFICATION
Identifier	RKMS.Business.FunctionalClassification
Definition	Information about the functional classification of the business in accordance with an authorised source, e.g. a Business or Functional Classification Scheme or Thesaurus.
Description	May be a descriptor, a string of descriptors or a hierarchical classification. The classification of the Business entity may also be the name of the entity, or it may include a unique identifier for the entity. Its data value may be the same as, or incorporate components of the data value for, the Business.Identifier or Business.Title elements.
Element Qualifier	Ambient Descriptor Functional Descriptor Activity Descriptor Transaction Descriptor Function/Activity Descriptor Activity/Transaction Descriptor Ambient/Functional/Activity/Transaction Descriptor Functional/Activity/Transaction Descriptor
Value Components	Descriptor(s) [Term/s taken from the authorised source] ID [Unique identifier for functional classification.] Date [Time/date/date range when functional classification applied.] Description [Descriptive text about functional classification. May include description or scope note from relevant Scheme.]
Scheme	Relevant Schemes May be used to qualify the value of the Business.FunctionalClassification element, or the values of the Descriptor(s), ID and Description Value Components: ABS1220.0 - Australian Standard Classification of Occupations (ASCO) Second Edition (1997) ABS1292.0 - Australian and New Zealand Standard Industrial Classification (ANZSIC) (1992) KAAA - Keyword AAA Thesaurus of General Terms (1998 revised) AGIFT - Australian Government Interactive Functions Thesaurus (1999-11-26)
Comments
Examples	Ambient Function RKMS.Business.FunctionalClassification.AmbientDescriptor = Cultural Affairs [NAL Functions thesaurus (1999)] RKMS.Business.FunctionalClassification.AmbientDescriptor = Law and Order [Bliss State Records, BACAS (2003)] RKMS.Business.FunctionalClassification.AmbientDescriptor = Memorialising [Enigma Personal Archives, EPA (2005)] Business Function RKMS.Business.FunctionalClassification.FunctionalDescriptor = Asset management [Zarathustra, WET Company, functional thesaurus (1994)] RKMS.Business.FunctionalClassification.FunctionalDescriptor = Interpreting Events [Enigma Personal Archives, EPA (2005)] Business Activity RKMS.Business.FunctionalClassification.ActivityDescriptor = Planning [Keyword ZZZ, Rev ed (1998)]; Date: 1999/ [RKMS Extension for ISO 8601 (2000-03-31)]; Description: All acts relating to the preparation, drafting, negotiating and implementation of strategic documents RKMS.Business.FunctionalClassification. Function/ActivityDescriptor = Health and Aged Care; Access to Health Services; Professional Services Review [Larasutia Budget Appropriation, 2004] RKMS.Business.FunctionalClassification.ActivityDescriptor = Contemporary Recording [Enigma Personal Archives, EPA (2005)] Business Transaction RKMS.Business.FunctionalClassification.TransactionDescriptor = Applying to graduate [Elisian Plains, University of Bogabri thesaurus (1998)] RKMS.Business.FunctionalClassification.Ambient Descriptor = Community Services - Financial Assistance - Benefit Entitlements [LGIFT Thesaurus (1999)] RKMS.Business.FunctionalClassification.Functional/Activity/Transaction Descriptor = Insurance Schemes - Compensation / Welfare Programs - Home Benefits Scheme - Applications [Department of Good Things merged thesaurus (1999)] RKMS.Business.FunctionalClassification.Ambient/Function/Activity/Transaction Descriptor = Law, Justice and Law Enforcement - Professional Development of Law Practitioners - Adjudication - Justice ForAll [Larasutia Standard Research Classification, 1297.0 (1998)]; ID: 390000-390200-390204; Date: 2004-04-24 RKMS.Business.FunctionalClassification.Activity/TransactionDescriptor = Admissions - Processing [Good Neighbourhood Hospital thesaurus (1998)] RKMS.Business.FunctionalClassification.TransactionDescriptor = Haemoglobin, Erytholyte sedimentation rate, blood viscosity or more tests [Larasutia Medical Benefits Schedule (1999-11-01, including supplements 2000-02-17 and 2000-05-01)]; ID: Item 65060 RKMS.Business.FunctionalClassification.TransactionDescriptor = Diarising [Enigma Personal Archives, EPA (2005)]

RKMS08

Entity Switch	BUSINESS
Name	RELATION
Identifier	RKMS.Business.Relation
Definition	Reference to another entity to which the business is related, and information about the relationship between them.
Description	The reference may be to the name and/or unique identifier of the other entity, or it may be a pointer to a description of the other entity.
Element Qualifier
Value Components	Related To [Use to name, identify or point to the entity to which the Business is related.] Type [Use to specify Business - Record, Business - Agent, Business - Business, and Business - Business-Recordkeeping relationships.] Definition [Defines the nature of the relationship between the two entities.] Date [Date/date range of relationship.] Mandate [Information about the mandate that authorises or governs the relationship [may include name, ID, date.] Business Rules [Information about related business rules (may include name, ID, date).]
Scheme	Mandatory Scheme Use to qualify the whole value of the Type Value Component: RKMS Category Type Scheme (2000-03-31) Relevant Scheme May be used to qualify the value of the for the Definition Value Component: RKMS Entity Relationships Scheme (under development)
Comments
Examples	Relation: Business - Business Ambient Function For Business Entity Social and Community Services (implicit in the element description) RKMS.Business.Relation = Related To: Aboriginal Affairs; Type: Ambient Function - Business Function [RKMS Category Type Scheme (2000-03-31)]; Definition: superior in hierarchy; Date: 1979-1994 RMKS.Business.Relation = Related to: Welfare; Type: Ambient Function -Ambient Function [RKMS Category Type Scheme (2000-03-31)]; Definition: successor to; Date: 1965-03-13; Mandate: Commonwealth of Larasutia Order in Council, 1965-03 For Business Entity: Consolidating Identity (implicit in the element description) RKMS.Business.Relation = Related To: Documenting Relationships; Type: Ambient Function - Business Function [RKMS Category Type Scheme (2000-03-31)]; Definition: superior in hierarchy; Date: 2003/ Business Function For Personnel Management (implicit in element description) RKMS.Business.Relation = Related to: Human Resources Management; Type: Business Function - Business Function [RKMS Category Type Scheme (2000-03-31)]; Definition: succeeding; Date: 1994 Business Activity For Professional Services Review (implicit in element description) RKMS.Business.Relation = Related to: Health Service Delivery Type: Business Activity - Business Activity [RKMS Category Type Scheme (2000-03-31)]; Definition: preceding; Date: 2006-04-25 Business Transaction For Professional Development of Law Practitioners - Adjudication - Justice ForAll, ID: 294573 (implicit in element description) RKMS.Business.Relation = Related to: 340724; Type: Business Transaction -Business Transaction [RKMS Category Type Scheme (2000-03-31)]; Definition: part of; Date: 2004-04-24 Relation: Business - Agent Ambient Function For Employment (implicit in element description) RKMS.Business.Relation = Related To: Department of Community Services; Type: Ambient Function - Organisation/Corporate Body [RKMS Category Type Scheme (2000-03-31)]; Definition: preceding responsible agent; Date: 1996-1998 For Constructing Identity (implicit in element description) RKMS.Business.Relation = Related To: Biggs Family; Type: Ambient Function - Organisation/Corporate body [RKMS Category Type Scheme (2000-03-31)]; Definition: creator; Date: 1999/ Business Function RKMS.Business.Relation = inheriting agency from 2049 is http://www.behemoth.com.ze Business Activity Business Transaction For specific transaction implicit in element description RKMS.Business.Relation = Related To: Sloan Steady; Type: Business Transaction - Person/Actor [RKMS Category Type Scheme (2000-03-31)]; Definition: authorised by; Date: 2031-03-04 Relation: Business - Business-Recordkeeping Business Activity For processing grants (implicit in element description) RKMS.Business.Relation = Related To: Registration [RKMS Business Recordkeeping Functions and Activities Scheme (2000-03-31)]; Type: Business Activity - Business-Recordkeeping Activity; Definition: controlled by; Date: 2003-03-24 For announcement of birth (implicit in element description) RKMS.Business.Relation = Related To: Transfer [RKMS Business Recordkeeping Functions and Activities Scheme (2000-03-31)]; Type: Business Activity - Business-Recordkeeping Activity; Definition: controlled by; Date: 2010-06-14

RKMS09

Entity Switch	BUSINESS
Name	ABSTRACT
Identifier	RKMS.Business.Abstract
Definition	Unstructured textual description of the business.
Description
Element Qualifier
Value Components
Scheme
Comments	This element should not be used to provide information that can be included in other elements.
Examples

RKMS10

Entity Switch	BUSINESS
Name	LANGUAGE
Identifier	RKMS.Business.Language
Definition	Name of language or script in which the business is conducted.
Description
Element Qualifier
Value Components
Scheme	Relevant Schemes May be used to qualify the whole value of the Business.Language element: ABS1267.0 -Australian Standard Classification of Languages (ASCL) (1988) RFC1766 - Tags for Identification of Languages, IMC (Internet Mail Consortium) (1995-03-00)
Comments
Examples	Ambient Function, Business Function, Business Activity, Business Transaction RKMS.Business.Language = en [RFC 1766 (1995-03-00)] RKMS.Business.Language = en-gb [RFC 1766 (1995-03-00)] RKMS.Business.Language = fr [RFC 1766 (1995-03-00)] RKMS.Business.Language = ja [RFC 1766 (1995-03-00)]

RKMS11

Entity Switch	BUSINESS
Name	BUSINESS RULES
Identifier	RKMS.Business.BusinessRules
Definition	Information about the business rules that specifies how business is conducted. May be a pointer to a description of the business rules or to a system which implements the business rules.
Description	Business rules may include business procedures, business process rules and system specifications.
Element Qualifier
Value Components	Title [Name of business rules.]ID[Unique identifier for business rules.] Date [Time/date/date range when business rules are applicable or valid.] Description [Descriptive text relating to Business Rules.] Systems Specifications [System Specifications Value Component may be used to provide information, e.g. identifier, title, date and brief description, about the system specifications for the system that implements the business rules, or a pointer to documentation of the system specifications.]
Scheme
Comments
Examples	Business Function For 'exploration' in a mining company (implicit in element description) RKMS.Business.BusinessRules = Title: Exploration Manual; ID: 98/53; Date: 1998; Description: The Exploration Manual, A Procedure Manual to Stop Rogue Exploration Business Activity For 'monitoring market conditions' (implicit in element description) RKMS.Business.BusinessRules = Title: Marketing Procedures section 3, Market conditions; ID: MDW 31; Date: 1998 Business Transaction For 'approval of home loans' in a ban k (implicit in element description) RKMS.Business.BusinessRules = SystemsSpecifications.Title: Bank Processing Workflow System, Superior Systems, version 1.9, workflow design specifications; SystemsSpecification.Date: 2000-01 RKMS.Business.BusinessRules = SystemsSpecification: http://www.harpy.com/systems/procedures/1997/version3.html

RKMS12

Entity Switch	BUSINESS-RECORDKEEPING
Name	CATEGORY TYPE
Identifier	RKMS.BusinessRecordkeeping.CategoryType
Definition	Name of type of Business-Recordkeeping entity.
Description	This element identifies the type of business-recordkeeping entity being described with reference to the Transactional Axis of the Records Continuum Model. Business-Recordkeeping entities include classes of recordkeeping business transactions, recordkeeping business activities, recordkeeping business functions and recordkeeping ambient functions (broad societal purposes). The Category Type element is intended to function as a handshake or introduction for the metadata record, e.g.: "Hello, I'm a description of a recordkeeping business activity."
Element Qualifier
Value Components
Scheme	Mandatory Scheme Use to qualify the whole value of the BusinessRecordkeeping.CategoryType element: RKMS Category Type Scheme (2000-03-31)
Comments
Examples	Business-Recordkeeping Ambient Function RKMS.BusinessRecordkeeping.CategoryType = Business-Recordkeeping Ambient Function [RKMS Category Type Scheme, (2000-03-31)] Business-Recordkeeping Function RKMS.BusinessRecordkeeping.CategoryType = Business-Recordkeeping Function [RKMS Category Type Scheme, (2000-03-31)] Business-Recordkeeping Activity RKMS.BusinessRecordkeeping.CategoryType = Business-Recordkeeping Activity [RKMS Category Type Scheme, (2000-03-31)] Business-Recordkeeping Transaction RKMS.BusinessRecordkeeping.CategoryType = Business-Recordkeeping Transaction [RKMS Category Type Scheme, (2000-03-31)]

RKMS13

Entity Switch	BUSINESS-RECORDKEEPING
Name	IDENTIFIER
Identifier	RKMS.BusinessRecordkeeping.Identifier
Definition	A unique identifier assigned to the recordkeeping business within a particular domain.
Description	The unique identifier may include the name of the recordkeeping business, a date associated with the recordkeeping business, and/or function, activity and transaction descriptors drawn from a functional classification scheme or thesaurus. Its data value may be the same as, or incorporate components of the data value for the BusinessRecordkeeping.Title, BusinessRecordkeeping.Date or BusinessRecordkeeping.Functional Classification element.
Element Qualifier
Value Components
Scheme	Relevant Schemes May be used for BusinessRecordkeeping.Identifier element: RKMS Business-Recordkeeping Functions and Activities Scheme (2000-03-31) KAAA - Keyword AAA Thesaurus of General Terms (1998 revised) AGIFT - Australian Government Interactive Functions Thesaurus (1999-11-26)
Comments	One important use of this element is to point or provide a link to the description of an entity. It must therefore be able to uniquely identify the entity in the broadest domain in which it is likely to be used as a pointer or link.The identifier must be able to "stand alone", to uniquely identify the entity in the appropriate domain. Sometimes there are global or universal schemes of identifiers in place, e.g. the ISBN in the global publication world or Australian Company Numbers in Australia. However, for many entities there are no comparable schemes in place. For this reason the identifier element may need to include "domain" information about the broader context of the entity.
Examples	(Note: In the following examples, the elements are expressed in two ways: in the first expression, the context is explicit and detailed in the metadata to ensure unique identification; and in the second expression of the same element, the context is implicit and understood within the domain in which it is applied. In an ideal world schemes for the identification of domains would be authoritative and enable more concise expression, but in the interests of unique identification, these have been fully spelt out in the examples. The extent of metadata included is an implementation decision. However decision making should take into account the effect on the uniqueness of the identifier, given the intention of this element is for unique identification in the broadest domain in which it will be applied.) Business-Recordkeeping Ambient Function EITHER RKMS.BusinessRecordkeeping.Identifier = Commonwealth of Larasutia, LF 10 [National Archives of Larasutia, Functions Thesaurus (2001)] OR (Where the domain of Larasutia is known and implicit) RKMS.BusinessRecordkeeping.Identifier = LF10 [National Archives of Larasutia, Functions Thesaurus (2001)] Business-Recordkeeping Function EITHER RKMS.BusinessRecordkeeping.Identifier = Larasutia, Enzymes-R-Us Pty Ltd, AF 352 [Enzymes-R-Us Pty Ltd, Recordkeeping Program Budget Structure (2003)] OR (Where the domain of Larasutia, Enzymes-R-Us company, Recordkeeping Program is known and implicit) RKMS.BusinessRecordkeeping.Identifier = AF 352 Business-Recordkeeping Activity EITHER RKMS.BusinessRecordkeeping.Identifier = Larasutia, State of Bliss, Regional Archives of Callista, CAF 436, Access - Permissions [Regional Archives of Callista, Recordkeeping Control System (2000)] OR (Where the domain of Larasutia, State of Bliss, Regional Archives of Callista is known and implicit) RKMS.BusinessRecordkeeping.Identifier = CAF 436, Access - Permissions [Recordkeeping Control System (2000)]

RKMS14

Entity Switch	BUSINESS-RECORDKEEPING
Name	TITLE
Identifier	RKMS.BusinessRecordkeeping.Title
Definition	The name of the recordkeeping business.
Description	The name of the recordkeeping business may include a unique identifier, date and/or function, activity and transaction descriptors drawn from a functional classification scheme or thesaurus. Its data value may be the same as, or incorporate components of the data value for, the BusinessRecordkeeping.Identifier, BusinessRecordkeeping.Date or BusinessRecordkeeping.Functional Classification element.
Element Qualifier	May be used to specify the type of title, e.g. Main [The "official" or "authorised" name of the entity.] Alternative [Another name by which the entity is known.] Abbreviation Assigned
Value Components	Name Date [Specifies time/date/date range when Title valid.]
Scheme	Relevant Schemes May be used to qualify the whole value of the BusinessRecordkeeping.Title element and the value of the Name Value Component: RKMS Business-Recordkeeping Functions and Activities Scheme (2000-03-31) KAAA - Keyword AAA Thesaurus of General Terms (1998 revised) AGIFT - Australian Government Interactive Functions Thesaurus (1999-11-26)
Comments
Examples	Business-Recordkeeping Ambient Function RKMS.BusinessRecordkeeping.Title = Authentication Business-Recordkeeping Function RKMS.BusinessRecordkeeping.Title.Main = Appraisal [RKMS Business-Recordkeeping Functions and Activities Scheme (2000-03-31)] RKMS.BusinessRecordkeeping.Title.Alternative = Disposition Business-Recordkeeping Activity RKMS.BusinessRecordkeeping.Title = Requirements Definition RKMS.BusinessRecordkeeping.Title.Abbreviation = RKReqDef RKMS.BusinessRecordkeeping.Title = Tracking; Date: 1992-1999 RKMS.BusinessRecordkeeping.Title = Context Description; Date: 1999/ [RKMS Extension for ISO 8601 (2000-03-31)] RKMS.BusinessRecordkeeping.Title = Conservation [RKMS Business-Recordkeeping Functions and Activities Scheme (2000-03-31)] RKMS.BusinessRecordkeeping.Title = Disposal [RKMS Business-Recordkeeping Functions and Activities Scheme (2000-03-31)]Title.Alternative = Disposition

RKMS15

Entity Switch	BUSINESS-RECORDKEEPING
Name	DATE
Identifier	RKMS.BusinessRecordkeeping.Date
Definition	Specifies time/date/date range of recordkeeping business or "life events" relating to it.
Description
Element Qualifier	Element qualifier may be used specify type of Date, e.g. Executed Implemented Valid
Value Components
Scheme	Relevant Schemes May be used to qualify the whole value of the BusinessRecordkeeping.Date element: ISO 8601 Representation of dates and times (1988-06-15) RKMS Extension for ISO 8601 (2000-03-31)
Comments
Examples	RKMS.BusinessRecordkeeping.Date = 1997-03 [ISO 8601 (1988-06-15)] RKMS.BusinessRecordkeeping.Date.Executed = 1999-07-10 [ISO 8601 (1988-06-15)] RKMS.BusinessRecordkeeping.Date.Valid = 1997-03-25/ [RKMS Extension for ISO 8601 (2000-03-31)] RKMS.BusinessRecordkeeping.Date.Implemented = 1998

RKMS16

Entity Switch	BUSINESS-RECORDKEEPING
Name	MANDATE
Identifier	RKMS.BusinessRecordkeeping.Mandate
Definition	Information about the mandate or instrument that provides the legal or administrative basis of the recordkeeping business, governs its execution or authorises related action, which may include its name, unique identifier, date, description and jurisdiction. May be a pointer to a description of the mandate.
Description	There are external and internal mandates. Examples of external mandates include laws, regulations, standards or statements of best practice, as well as social mores. Internal mandates include policy, administrative instructions, delegations and authorisations, as well as corporate culture and behaviours.
Element Qualifier
Value Components	Title [Name of the mandate.] ID [Unique identifier for mandate.] Date [Time/date/date range when mandate issued, in place or valid.] Description [Descriptive text about mandate.] Jurisdiction [Specification of jurisdiction in which mandate applies.]
Scheme
Comments
Examples	Business-Recordkeeping Ambient Function RKMS.BusinessRecordkeeping.Mandate = Commonwealth of Larasutia, Archives Act, No. 98 of 1983 RKMS.BusinessRecordkeeping.Mandate = Title: Commonwealth of Larasutia, Archives Act, 1983; ID: Commonwealth of Larasutia, Act No. 98 of 1983; Date: 1983-03-14; Definition: an act to regulate recordkeeping in the Commonwealth of Larasutia and its territories; Jurisdiction: Applies to all Commonwealth Agencies as defined in section 46 of Archives Act 1983. RKMS.BusinessRecordkeeping.Mandate = Title: State of Middling Importance, Recordkeeping Act, 1999; ID: State of Middling Importance Act No 63 of 1999; Date: 1999-05-25 [ISO 8601 (1988-06-15)]; Description: an act to establish mandatory requirements relevant to those government agencies working within the ambit of Middling Importance jurisdiction; Jurisdiction: State of Middling Importance government agencies, extending to private companies employed in the administration of outsourced recordkeeping arrangements for State of Middling Importance agencies. Business-Recordkeeping Function RKMS.BusinessRecordkeeping.Mandate = Title: AS 4390, Australian Standard on Records Management, 1996; ID: AS 4390; Date: 1999-02-25 RKMS.BusinessRecordkeeping.Mandate = AS 4390, Australian Standard on Records Management, 1996. Part 4, Control Business-Recordkeeping Activity RKMS.BusinessRecordkeeping.Mandate = Title: Recordkeeping Policy; ID: 99/153; Date: 1999-04-23; Description: corporate policy on recordkeeping for Microhard Pty Ltd adopted by the Board on April 23rd 1999. Business-Recordkeeping Transaction RKMS.BusinessRecordkeeping.Mandate = Title: Standard on Email use and management; ID: S1934; Date: 1999-06-25; Jurisdiction: Dustbusters Pty Ltd and subsidiary companies.

RKMS17

Entity Switch	BUSINESS-RECORDKEEPING
Name	PLACE
Identifier	RKMS.BusinessRecordkeeping.Place
Definition	Information about the place associated with the recordkeeping business.
Description
Element Qualifier	May be used to specify type of place, e.g. Business Activity Area Service Delivery Point.
Value Components	Title [Name of place] ID [Specifies ID of place.] Date [Specifies time/date/date range of association with place.] (Note: May be used with Element and Element Qualifiers.)
Scheme	Relevant Schemes May be used to qualify the whole value of the BusinessRecordkeeping.Place element and the values of the Title and ID Value Components: ABS1216.0 - Australian Standard Geographical Classification (ASGC) (1998) ABS1269.0 - Standard Australian Classification of Countries (SACC) (1998) Australian Postcodes, Australia Post (no date) NAF - Australia Post National Address File (no date) LCSH - Library of Congress Subject Headings, 22nd edition (1999) TGN - Getty Thesaurus of Geographic Names, Version 2 (2000-03-14)
Comments
Examples	Business-Recordkeeping Function RKMS.BusinessRecordkeeping.Place = Mierendorffstrasse 16, 10589 Berlin-Charlottenburg RKMS.BusinessRecordkeeping.Place = 5206, East Timor [LBS 1269.0 Standard Larasutian Classification of Countries (SACC) (1998, Revision 2.01 2000)] RKMS.BusinessRecordkeeping.Place = Australian Embassy, Dili Business-Recordkeeping Activity RKMS.BusinessRecordkeeping.Place = Title: Recordkeeping Program; ID: Budget Unit 246; Date: 2006-02/ [RKMS Extension for ISO 8601 (2000-03-31)] RKMS.BusinessRecordkeeping.Place.ServiceDeliveryPoint = Recordkeeping Unit, Level 7, 129 Elephantine Street, Wingera RKMS.BusinessRecordkeeping.Place.BusinessActivityArea = Carboolshire District; Date: 1978-1983 RKMS.BusinessRecordkeeping.Place.BusinessActivityArea = Kooroongarra, Qld, 4357 [Larasutian Postcodes, Larasutia Post (no date)]

RKMS18

Entity Switch	BUSINESS-RECORDKEEPING
Name	FUNCTIONAL CLASSIFICATION
Identifier	RKMS.BusinessRecordkeeping.FunctionalClassification
Definition	Information about the functional classification of the recordkeeping business in accordance with an authorised source, e.g. a Business or Functional Classification Scheme or Thesaurus.
Description	May be a string of descriptors or a hierarchical classification. The classification of the Business-Recordkeeping entity may also be the name of the entity, or it may include a unique identifier for the entity. Its data value may be the same as, or incorporate components of the data value for, the BusinessRecordkeeping.Title or BusinessRecordkeeping.Functional Classification element.
Element Qualifier	Ambient Descriptor Functional Descriptor Activity Descriptor Transaction Descriptor Function/Activity Descriptor Activity/Transaction Descriptor Ambient/Functional/Activity/Transaction Descriptor Functional/Activity/Transaction Descriptor
Value Components	Descriptor(s) [Term/s taken from the authorised source] ID [Unique identifier for functional classification.] Date [Time/date/date range when functional classification applied.] Description [Descriptive text about functional classification. May include description or scope note from relevant Scheme.]
Scheme	Relevant Schemes May be used to qualify the whole value of the BusinessRecordkeeping.Functional Classification element and the values of the Descriptor(s), ID and Description Value Components: RKMS Business-Recordkeeping Functions and Activities Scheme (2000-03-31) KAAA - Keyword AAA Thesaurus of General Terms (1998 revised) AGIFT - Australian Government Interactive Functions Thesaurus (1999-11-26)
Comments
Examples	Business-Recordkeeping Ambient Function RKMS.BusinessRecordkeeping.FunctionalClassification.AmbientDescriptor = Descriptor: Cultural Affairs [LGIFT (1999-10)]; ID: L152; Date: 1999/2000-02 RKMS.BusinessRecordkeeping.FunctionalClassification.AmbientDescriptor = Descriptor: Heritage [LGIFT (1999, revised 2000)]; ID L243; Date: 2000-02-28/ [RKMS Extension for ISO 8601 (2000-03-31)] Business-Recordkeeping Function RKMS.BusinessRecordkeeping.FunctionalClassification.FunctionalDescriptor= Information Management [Keyword ZZZ, rev ed (1998)] Business-Recordkeeping Activity RKMS.BusinessRecordkeeping.FunctionalClassification.ActivityDescriptor = Conservation [Keyword ZZZ, rev ed (1998)] Business-Recordkeeping Transaction RKMS.Business.Recordkeeping.FunctionalClassification.AmbientDescriptor = Communications [LGIFT (1999-10)]; RKMS.Business.Recordkeeping.FunctionalClassification. Functional/Activity/Transaction Descriptor =Information Management - Standards - Records [Keyword ZZZ, rev ed (1998)] RKMS.Business.Recordkeeping.FunctionalClassification.Functional/Activity/ TransactionDescriptor = Records Management - Disposal - Decisions [Inspect Mining Functional Thesaurus (1996)]

RKMS19

Entity Switch	BUSINESS-RECORDKEEPING
Name	RELATION
Identifier	RKMS.BusinessRecordkeeping.Relation
Definition	Reference to another entity to which the Business-Recordkeeping entity is related, and information about the relationship between them.
Description	The reference may be to the name and/or unique identifier of the other entity, or it may be a pointer to a description of the other entity.
Element Qualifier
Value Components	Related To [Use to name, identify or point to the entity to which the Business-Recordkeeping entity is related.] Type [Use to specify Business-Recordkeeping - Record, Business-Recordkeeping - Agent, Business-Recordkeeping - Business, and Business-Recordkeeping - Business-Recordkeeping relationships.] Definition [Provides information about nature of relationship between entities.] Date [Date/date range of relationship.] Mandate [Information about mandate that authorises or governs relationship (may include identifier, title, date).] Business Rules [Information about related business rules (may include identifier, title, date).]
Scheme	Mandatory Scheme Use to qualify the Type Value Component: RKMS Category Type Scheme (2000-03-31) Relevant Scheme May be used to qualify the Definition Value Component: RKMS Entity Relationships Scheme (under development)
Comments
Examples	Business-Recordkeeping - Record Business-Recordkeeping Activity For 'disposal' (implicit in element description) EITHER RKMS.BusinessRecordkeeping.Relation = Related To: TR2, Correspondence Files; Type: Business-Recordkeeping Activity - Record Aggregation [RKMS Category Type Scheme (2000-03-31)]; Definition: documented in; Date: 1973/ OR RKMS.BusinessRecordkeeping.Relation = documented in TR2 Correspondence Files, 1973/ Business-Recordkeeping - Business Business-Recordkeeping Business Activity For 'Establishing Recordkeeping Requirements' (implicit in element description) RKMS.BusinessRecordkeeping.Relation = Related To: Community Services -Community Support - Child and Youth Support [LGIFT (1999-10)]; Type: Business-Recordkeeping Activity - Business Activity [RKMS Category Type Scheme (2000-03-31)]; Definition: provides evidence of; Date: 1999-04-15 [ISO 8601 (1988-06-15)] Business-Recordkeeping - Agent Business-Recordkeeping Ambient Function For 'Authentication' (implicit in element description) RKMS.BusinessRecordkeeping.Relation = Related To: National Archives of Larasutia; Type: Recordkeeping Ambient Function - Organisation/Corporate Body [RKMS Category Type Scheme (2000-03-31)]; Definition: responsible for; Date: 1999; Mandate: Commonwealth of Larasutia, Archives Act, No. 98 of 1983 Business-Recordkeeping Function For 'Appraisal' (implicit in element description) RKMS.BusinessRecordkeeping.Relation = Related To: Recordkeeping Unit; Type: Business-Recordkeeping Function - Organisational Unit/Work Group [RKMS Category Type Scheme (2000-03-31)]; Definition: responsible for; Date: 1992-03 [ISO 8601 (1988-06-15)]RKMS.BusinessRecordkeeping.Relation = http://www.kensington.com.au/corporateservices/recordkeepingunit.html Business-Recordkeeping - Business-Recordkeeping Business-Recordkeeping Function For 'Appraisal' (implicit in element description) RKMS.BusinessRecordkeeping.Relation = Establishing Recordkeeping Requirement; Type: Recordkeeping Business Function - Recordkeeping Business Activity [RKMS Category Type Scheme (2000-03-31)]; Definition: Part of; Date:1999-02-08/ [RKMS Extension for ISO 8601 (2000-03-31)]

RKMS20

Entity Switch	BUSINESS-RECORDKEEPING
Name	ABSTRACT
Identifier	RKMS.BusinessRecordkeeping.Abstract
Definition	Unstructured textual description of the recordkeeping business.
Description
Element Qualifier
Value Components
Scheme
Comments	This element should not be used to provide information that can be included in other elements
Examples	Business-Recordkeeping Business Function (Where the business-recordkeeping function 'Appraisal' is implicit in element description) RKMS.BusinessRecordkeeping.Abstract = Appraisal is the business function documenting all processes associated with determining which records need to be captured and how long the records need to be kept to meet business needs, the requirements of organisational accountability and community expectations Business-Recordkeeping Business Activity (Where the business-recordkeeping activity ' rendering' is implicit in element description) RKMS.BusinessRecordkeeping.Abstract = Rendering is the business activity associated with specifying all technical and implementation parameters for enabling records to be re-presented in an appropriate form

RKMS21

Entity Switch	BUSINESS-RECORDKEEPING
Name	LANGUAGE
Identifier	RKMS.BusinessRecordkeeping.Language
Definition	Specification of language or script in which the recordkeeping business is done.
Description
Element Qualifier
Value Components
Scheme	Relevant Schemes May be used to qualify the whole value of the Business.Language element: ABS1267.0 - Australian Standard Classification of Languages (ASCL) (1988) RFC1766 - Tags for Identification of Languages, IMC (Internet Mail Consortium) (1995-03-00)
Comments
Examples	Business-Recordkeeping Ambient Function, Business-Recordkeeping Business Function, Business-Recordkeeping Activities, Business-Recordkeeping Transaction RKMS.BusinessRecordkeeping.Language = en [RFC 1766 (1995-03-00)] RKMS.BusinessRecordkeeping.Language = en-au [RFC 1766 (1995-03-00)] RKMS.BusinessRecordkeeping.Language = vi [RFC 1766 (1995-03-00)]

RKMS22

Entity Switch	BUSINESS-RECORDKEEPING
Name	BUSINESS RULES
Identifier	RKMS.BusinessRecordkeeping.BusinessRules
Definition	Information about the business rules that specify how recordkeeping business is conducted. May be a pointer to a description of the business rules or to a system which implements the business rules.
Description	Business rules may include business procedures, business process rules and system specifications.
Element Qualifier
Value Components	Title [Name of business rules.] ID [Unique identifier for business rules.] Date [Time/date/date range when business rules are applicable or valid.] Description [Descriptive text relating to Business Rules.] Systems Specifications [System Specifications Value Component may be used to provide information, e.g. identifier, title, date or brief description, about the system specifications for the system that implements the business rules, or a pointer to documentation of the system specifications.]
Scheme
Comments
Examples	Business-Recordkeeping Function For 'Appraisal' (implicit in element description) RKMS.BusinessRecordkeeping.BusinessRules = Title: DURKS Manual, section 4.3.1; ID: Draft February 2000, section 4.3.1; Date: 2000-02; Description: This section of the manual refers to business rules for appraisal adopted by Teleban Company. RKMS.BusinessRecordkeeping.BusinessRules = http://www.records.com/DURKSmanual/sect4.html For 'Access' (implicit in element description) RKMS.BusinessRecordkeeping.BusinessRules = Title: Rules governing application of ASP program Administering Access by Records Gurus; Date: 2006-04-15/2009-06-14 [ISO 8601 (1988-06-15)]; Systems Specification: http://www.recordsgurus.com.au/accessasp.html Business-Recordkeeping Activity For 'Indexing' (implicit in element description) RKMS.BusinessRecordkeeping.BusinessRules = Date: 1999-02-12; Systems Specifications: RecBind Corporate 32, November 1999 release For 'Registration' (implicit in element description) RKMS.BusinessRecordkeeping.BusinessRules = all paper and electronic transactions will be individually registered within the records system on receipt, 1998-09 Business-Recordkeeping Transaction RKMS.BusinessRecordkeeping.BusinessRule = Title: Email Rules; Date: 1998; Description: Every transaction sent through email will be registered into the records system; System Specification: Objectiff 2000

RKMS23

Entity Switch	AGENTS [PEOPLE]
Name	CATEGORY TYPE
Identifier	RKMS.Agents.CategoryType
Definition	Name of type of Agent entity
Description	This element identifies the type of agents being described with reference to the Identity Axis of the Records Continuum Model. Agents include persons or actors, collaborative groups or organisational units, organisations or corporate bodies, and social institutions. The Category Type element is intended to function as a handshake or introduction for the metadata record, e.g.: "Hello, I'm a description of an organisation."
Element Qualifier
Value Components
Scheme	Mandatory Scheme Use to qualify the whole value of the Agents.CategoryType element: RKMS Category Type Scheme (2000-03-31)
Comments
Examples	Social Institution RKMS.Agents.CategoryType = Social Institution [RKMS Category Type Scheme (2000-03-31)] Organisation/Corporate Body RKMS.Agents.CategoryType = Organisation/Corporate Body [RKMS Category Type Scheme (2000-03-31)] Organisational Unit/Work Unit RKMS.Agents.CategoryType = Organisational Unit/Work Unit [RKMS Category Type Scheme (2000-03-31)] Person/Actor RKMS.Agents.CategoryType = Person/Actor [RKMS Category Type Scheme (2000-03-31)]

RKMS24

Entity Switch	AGENTS [PEOPLE]
Name	IDENTIFIER
Identifier	RKMS.Agents.Identifier
Definition	A unique identifier assigned to the Agent within a particular domain.
Description	The unique identifier may include the name or a date associated with the agent. Its data value may be the same as, or incorporate components of the data value for, the Agents.Title and Agents.Date elements.
Element Qualifier
Value Components
Scheme	Relevant Schemes May be used to qualify the whole value of the Agents.Identifier element: ABN - Australian Business Number (1999-11-01) ACN - Australian Company Number (1991-01-01) AGS Number, Australian Government Service Number (no date) ARBN - Australian Registered Body Number (1991-01-01) Registers for Commonwealth Organisations (CO) and Commonwealth Agencies (CA), National Archives of Australia (?1966/ ) RFC2426 - vCard MIME Directory Profile, IMC (Internet Mail Consortium) (1998-09-00)
Comments	One important use of this element is to point or provide a link to the description of an entity. It must therefore be able to uniquely identify the entity in the broadest domain in which it is likely to be used as a pointer or link.The identifier must be able to "stand alone", to uniquely identify the entity in the appropriate domain. Sometimes there are global or universal schemes of identifiers in place, e.g. the ISBN in the global publication world or Australian Company Numbers in Australia. However, for many entities there are no comparable schemes in place. For this reason the identifier element may need to include "domain" information about the broader context of the entity.
Examples	(Note: In the following examples, the elements are expressed in two ways: in the first expression, the context is explicit and detailed in the metadata to ensure unique identification; and in the second expression of the same element, the context is implicit and understood within the domain in which it is applied. In an ideal world schemes for the identification of domains would be authoritative and enable more concise expression, but in the interests of unique identification, these have been fully spelt out in the examples. The extent of metadata included is an implementation decision. However decision making should take into account the effect on the uniqueness of the identifier, given the intention of this element is for unique identification in the broadest domain in which it will be applied.) Social Institution or Organisation/Corporate Body EITHER RKMS.Agents.Identifier = Commonwealth of Larasutia, CO 145 [Register of Commonwealth Organisations, National Archives of Larasutia (1997)] OR (Where the domain of the Commonwealth of Larasutia is known and implicit) RKMS.Agents.Identifier = CO 145 [Register of Commonwealth Organisations, National Archives of Larasutia (1997)] Organisation/Corporate Body EITHER RKMS.Agents.Identifier = Commonwealth of Larasutia, CA 8937, Department of Emotional Wellbeing [Register of Commonwealth Agencies, National Archives of Larasutia (1997)] OR (Where the domain of the Commonwealth of Larasutia is known and implicit) RKMS.Agents.Identifier = CA 8937, Department of Emotional Wellbeing [Register of Commonwealth Agencies, National Archives of Larasutia (1997)] EITHER RKMS.Agents.Identifier = State of Bliss, 235 [State of Bliss, Agency Registration System (1999)] OR (Where the domain of the State of Bliss is known and implicit) RKMS.Agents.Identifier = 235 [State of Bliss, Agency Registration System (1999)] EITHER RKMS.Agents.Identifier = Larasutia, LCN 085 801 743 [Larasutian Company Registration Number (1999)] OR (Where the domain of Larasutia is known and implicit) RKMS.Agents.Identifier = LCN 085 801 743 [Larasutian Company Registration Number (1999)] EITHER RKMS.Agents.Identifier = Larasutia, LBN 63 058 934 734 [Larasutian Business Number (2000)] OR (Where the domain of Larasutia is known and implicit) RKMS.Agents.Identifier = LBN 63 058 934 734 [Larasutian Business Number (2000)] Organisation/Corporate Body or Person as entity EITHER RKMS.Agents.Identifier = Larasutia, LTN 121 643 964, Sisters of Divine Right [Larasutian Taxation Office, registered tax number] OR (Where the domain of Larasutia is known and implicit) RKMS.Agents.Identifier = LTN 121 643 964, Sisters of Divine Right [Larasutian Taxation Office, registered tax number] Organisational Unit/Work Group EITHER RKMS.Agents.Identifier = Larasutia, Get Rich Quick Company 00263 [Get Rich Quick Company, Budgetary Unit Number (1964)] OR (Where the domain of Larasutia, Get Rick Quick company is known and implicit) RKMS.Agents.Identifier = 00263 [Get Rich Quick Company, Budgetary Unit Number (1964)] Person/Actor EITHER RKMS.Agents.Identifier = Larasutia, Bermagui Fruit Cooperative, 198365, Hieronymous Nouveau [Bermagui Fruit Cooperative, Employee number (1994)] OR (Where the domain of Larasutia, Bermagui Fruit Cooperative is known and implicit) RKMS.Agents.Identifier = 198365, Hieronymous Nouveau [Bermagui Fruit Cooperative, Employee number (1994)]

RKMS25

Entity Switch	AGENTS [PEOPLE]
Name	TITLE
Identifier	RKMS.Agents.Title
Definition	The name of the Agent.
Description	The name of the agent may include a unique identifier or date. Its data value may be the same as, or incorporate components of the data value for, the Agents.Identifier and Agent.Date.
Element Qualifier	May be used to specify type of title, e.g. Main Alternative Abbreviation Assigned
Value Components	Name Date [Specifies time/date/date range when Title valid.] (Note: May be used with Element and Element Qualifiers.)
Scheme	Relevant Schemes May be used to qualify the whole value of the Agent.Title element: AACR - Anglo-American Cataloguing Rules, (1998) ABN - Australian Business Number (1999-11-01) ACN - Australian Company Number Registration (1991-01-01) ARBN - Australian Registered Body Number (1991-01-01) Registers for Commonwealth Organisations (CO) and Commonwealth Agencies (CA), National Archives of Australia (?1966/ ) RFC2426 - vCard MIME Directory Profile, IMC (Internet Mail Consortium) (1998-09-00)
Comments
Examples	Social Institution RKMS.Agents.Title = Ron Smith RKMS.Agents.Title.Alternative = Percifal the Magician Organisation/Corporate Body RKMS.Agents.Title = Larasutia Bureau of Meteorology, Head Office RKMS.Agents.Title.Alternative = Bureau of Meteorology RKMS.Agents.Title = Name: Department of the Environment [II] [LRS Manual (1997)]; Date: 1973-1983 RKMS.Agents.Title = Name: Department of the Environment [III] [LRS Manual (1